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Idealease Safety Bulletin - Memorial Day Holiday edition - May 22, 2020

May. 22 2020 Miscellaneous By McCandless Truck Center

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**Please note that the next bulletin will be available on Friday, June 5th due to the Memorial Day holiday next week. 

The latest edition of the the Idealease Safety Bulletin has arrived! This week focuses on some Memorial Day holiday safety reminders, CVSA 'Operation Safe Driver Week' info, FMCSA Auditing changes, and more! 

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In this edition:

1. Memorial Day Holiday:

  • Not uncommon for thieves to target truck terminals and truck dealerships over the holidays. During the COVID-19 pandemic there has been an escalation in vehicles being broken into.
  • SECURITY TIPS:
    • Take extra precaution to secure the trucks and items of value at your facility.
    • If your units do not have anti-siphon fuel devices or locking fuel caps, instruct the drivers not to fill the units at the end of the day.
    • Ensure security alarms and cameras are in working order.
    • Walk the perimeter of the yard to make sure that security fencing is in good condition
    • Move units and all other material such as pallets, tires, etc far enough away from the fence so they cannot be used to climb on to get over the fence.
    • Review your security lighting to make sure it is operational and adequate. Lighting can be obstructed by vehicles or trees allowing a thief a place to be unseen.
    • Make sure the security alarm system is operational and cameras are adjusted.
    • Consider blocking the entrance and exits to the lot so units cannot be stolen. Throughout the three day weekend assign management personnel to check the terminal randomly.
    • Notify local law enforcement officials of your hours of operation over the holidays so they know when to expect activity at your location.

2. COVID-19 Changes FMCSA’s Auditing Procedures:

  • During the public health emergency, the agency is leveraging all available technology to access information and records required during compliance reviews.

    Available options for motor carriers to present documents include:
    • Accessing and transmitting information through a portal directly with FMCSA and uploading documents in a secure environment.
    • Maintaining records electronically to submit them directly, from the electronic application where they are stored.
    • Faxing or emailing documents to FMCSA if they so choose, or if they cannot access the portal.
      • FMCSA may substitute in-person interaction with email and telephone and video calls during:
        • the compliance review, or
        • the close out when findings are provided to company officials.

Standards remain the same

FMCSA will use the same standards for the off-site audits that it applies during an on-site visit. The agency will use procedures in Part 385, including the Safety Fitness Rating Methodology in Appendix B, prior to assigning a safety rating.

FMCSA’s guidance document allowing for the off-site investigations does not apply to compliance reviews conducted under Part 385, Subpart B, Safety Monitoring System for Mexico-Domiciled Carriers.

The guidance document will remain in effect until the revocation of the Presidentially declared COVID-19 national emergency.

3.  Commercial Vehicle Safety Alliance's 2020 Operation Safe Driver Enforcement Effort to go on as scheduled:


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